Looking for a job can be a challenging process, and one of the most challenging aspects can be waiting for a response after Follow Up Letter to Application Submission. It can seem like a never-ending waiting game, especially when you’re eager to hear back. While some employers are prompt in responding, others may take longer. If you haven’t heard back from an employer within a week or two, it may be time to consider writing a follow-up letter.
A follow-up letter can help keep your application at the top of the hiring manager’s mind and show your continued interest in the position. In this article, we will discuss how to write a Follow Up Letter to Application Submission and provide five ready samples to help you out.
Importance of Writing a Follow Up Letter to Application Submission
It is important to write a follow-up letter for several reasons. Firstly, a follow-up letter helps you stand out from other applicants. When a hiring manager receives many applications for a single position, they may not be able to review them all in a timely manner. Your follow-up letter can help remind them of your interest in the position and draw attention to your application.
Secondly, a follow-up letter can help you understand the employer’s timeline for the hiring process. This information can be useful in determining whether to pursue other opportunities while waiting for the response.
Thirdly, it shows your strong communication and initiative skills to the employer. It demonstrates that you are interested in the position and showcases your ability to follow up professionally.
Before Writing Your Follow Up Letter to Application Submission
Before you start writing your follow-up letter, there are several things you should consider:
- Wait briefly: It is crucial to wait for at least a week or two before sending a follow-up letter. This period allows the hiring manager sufficient time to process the applications and shortlist suitable candidates.
- Review the original job posting: Revisit the job posting to ensure you have not missed any details about the responsibilities and qualifications required for the position. This will help you tailor your follow-up letter to the position better.
- Collect important information: Collect important information about the status of your application, such as the date you applied, the job posting ID number, and the department you are applying to.
- Determine the correct contact person: Determine who the hiring manager is or the person responsible for handling the employment process. This information can be obtained through online research or the company’s website.
How to Write Your Follow-Up Letter
When writing your follow-up letter, there are a few things to keep in mind to make it effective:
- Use a professional and polite tone: Begin your follow-up letter with a polite and professional tone. Start with a warm greeting, followed by a sentence or two identifying the job you have applied for and the date you submitted your application. Thank the employer for considering your application.
- Remind the employer of your relevant qualifications: In the body of your letter, remind the employer why you are the ideal candidate for the job. Mention the experiences or qualifications that align with the job requirements and responsibilities.
- Inquire about the status of your application: Inquire about the status of your application in a polite and positive manner. Ask whether there is any update on your application status and a timeline for when you can expect to hear back.
- Show your continued interest in the job: Reiterate your continued interest in the position and the company. Mention why you are excited about the opportunity and how you believe you will benefit the company.
- Close with a polite and professional tone: In your concluding paragraph, restate your appreciation for the opportunity to apply and thank the employer for their time and consideration. Close by stating that you look forward to hearing from them.
- Proofread and Edit: Before sending, proofread your follow-up letter carefully. Ensure that it is free of errors in grammar, spelling, and punctuation.
Sample Follow-up Letter After Submission
Dear Hiring Manager, I am writing to follow up on my application for the [Position Name] position posted on [Job Board]. I submitted my application on [Date], and I am eager to know the status of my application. I am a highly motivated and experienced professional who has [number of years] years of experience in [related field]. My experience in [job-related skill] aligns successfully with the job responsibilities posted in the job board. I am confident that my qualifications match the requirements of the position and I am excited about the opportunity to work with the team at [Company Name]. Please let me know if there is any update on my application status or if any further information is required. Thank you for considering my application. Sincerely, [Your name]
Follow-up Letter After an Interview
Dear [Hiring Manager’s Name], I wanted to take the time to thank you for the opportunity to interview for the [Position Name] position at [Company Name] on [Date]. I appreciate your time and insight into the company’s culture, and I am looking forward to the possibility of joining your team. I wanted to follow up on the interview process and inquire about any further decisions. I am excited about the prospect of contributing to [Company Name] and am confident that my qualifications match the requirements of the position. Please let me know the status of my application, and if there is any further information I can provide that would be helpful in the decision-making process, please do not hesitate to contact me at [Your Contact Information]. Thank you again for the opportunity. Best regards, [Your name]
Follow-up Letter After No Response
Dear [Hiring Manager’s Name], I submitted my application for the [Position Name] role at [Company Name] on [Date] and have not received any updates on the status of my application. As such, I am inquiring about the status of my application. I am still very interested in the position and believe that my qualifications align with the responsibilities and requirements of the job. Please let me know if there has been any progress in the hiring process or if there is anything I can do to help the process move forward. Thank you for your time, and I look forward to hearing from you soon. Best regards, [Your name]
Follow-up Letter After Additional Information Request
Dear [Hiring Manager’s Name], Thank you for considering my application for the [Position Name] position at [company name]. I appreciate the opportunity to provide additional information regarding my qualifications. As requested, I have attached a copy of my [degree/ certification/ license], outlining my expertise in [related skills or responsibilities]. Please let me know if there is anything further required from me, and what the status of my application is. I appreciate your consideration of my application, and I look forward to the opportunity to speak with you and your team. Best regards, [Your name]
Follow-up Letter After Job Fair or Networking Event
Dear [Hiring Manager’s Name], I had the pleasure of meeting you at the [Job Fair/ Networking Event] on [Date] and made an exciting connection with [Company Name]. I wanted to take the time to follow up and express my continued interest in the [Position Name] role. I was impressed by our conversation and the information you provided me about the [company name]. I believe that my qualifications align with the responsibilities and requirements of the job, and I am excited to contribute to the organization’s growth. Please let me know the next steps and if there is more information I can provide regarding my candidacy. Thank you for your time and consideration, Sincerely, [Your name]
A follow-up letter can be a valuable tool in securing a job position. It allows you to remind employers of your application, inquire about the status of your application, and show your continued interest in the position.
Before writing a follow-up letter, review the job posting and gather critical information about the position. Use a polite and professional tone, remind employers of your relevant qualifications, and close with a polite and professional tone.
Lastly, make sure to proofread your letter before submission. Use our five sample templates as a guide to creating a compelling follow-up letter.