When you’ve sent out your job application, wait for a few days without hearing back from the company. You may feel like everything you said may have been for nothing. But you need to remember that for a wide variety of reasons, a recruiter or HR manager may not have responded right away. Hence, writing a follow-up letter is a must to understand where you stand in the application process.
In this article, we’ll cover what a Follow-Up Letter After Applying for a Job is, why it’s important, and suggest some templates to help you compose the perfect document.
What is a Follow-Up Letter After Applying for a Job?
A follow-up letter is a means of communication to inquire about the status of your job application. A follow-up usually comes after an applicant hasn’t received a response after a certain period. In short, it is a formal way of letting an employer know that you’ve applied, would like to touch base, and ask follow up questions.
Why are Follow-Up Letters After Applying for a Job Important?
A follow-up letter carries a significant weightage in the application process. It may help set you apart from other applicants or make a difference in the recruiter’s decision. It helps the candidate take control of the communication with employers and express their interest in the position. Moreover, if the recruiter has a positive take on the candidate, a follow-up letter can remind them why they should move forward.
Tips for Writing an Effective Follow-Up Letters After Applying for a Job
Before we move onto the templates, let’s go through some tips that will help you write an effective and professional follow-up letter.
- Keep it short, sweet, and straightforward: Your follow-up letter should be brief and to the point. Avoid long paragraphs, and get straight to the main point. The employer is busy, and keeping it concise can only help to get their attention.
- Professional Tone: It would be best if you maintained an official tone in your letter. Remember, this is a formal letter, and you’re trying to demonstrate your professional nature. Even if you’re following up on an informal chat, it’s important to maintain middle ground with your language.
- Express Gratitude: Even if you have troubles with how the company is handling your application, always maintain professionalism and gratitude. Taking a thankful approach can help them deduce that you’re still interested in the position.
- Emphasize your Skills: If your intent is to follow up after an interview, highlight your skills and the experience you have on the subject. Use helpful tips from the interview process to highlight why you’re the best person for this position.
- Signature matters: Finish off your letter effectively with your name, appropriate email signature with designation included. A formal signature can go a long way and leave a lasting impression.
Follow-Up Letter After Applying for a Job after Application
Dear [Hiring Manager’s Name], I hope this email finds you in good health and high spirits. I would be grateful if you could give me an update on my job application status. I am eagerly waiting to understand the next step in the process and whether my application has been considered. Please feel free to reach out to me for any further details or any additional questions you may have. Thank you for considering my application. Looking forward to hearing from you soon. Best regards, [Your name and designation]
Follow-Up Letter After Applying for a Job After an Interview
Dear [Hiring Manager’s Name], Thank you for taking the time to meet me on [date] regarding the position at [Company Name]. I am grateful for the discussions and insights you provided me during the interview. I am looking forward to hearing from you with regards to the next steps in the application process. If you need any further details, please do not hesitate to ask. I would be happy to answer any questions you may have. Thank you once again for considering my application. Best Regards, [Your Name and designation]
Casual Touch-base Follow-Up Letter After Applying for a Job
Dear [Hiring Manager’s Name], I hope this email finds you well and into another successful day at work. I was wondering if you have had the chance to read through my application and whether you had any updates you could share? I am still interested in the position and remain hopeful about the opportunity. Thank you for taking the time to read my follow-up email. Sincerely, [Your Name and designation]
Follow-Up Letter After Applying for a Job when the application has been withdrawn
Dear [Hiring Manager’s Name], I wanted to touch base and express my gratitude for the time spent processing my job application. I would like to inquire whether there is any feedback provided regarding the continue writing withdrawal of my application. Additionally, I thought I would ask if there were any additional positions available that may be suitable for my skill set. I appreciate the opportunity you gave me to apply for the position in your company. Please let me know if there is anything I can do to improve my application and candidacy for future employment opportunities. Thank you for your time and consideration. Best regards, [Your Name and designation]
Follow-Up Letter After Applying for a Job after no response
Dear [Hiring Manager’s Name], I hope this email finds you well. I would like to follow up on my job application as I have not received a response. I am very interested in the position and want to know if there have been any updates on the application status. Please let me know if there are any additional details I can provide to help move the process forward. Thank you for your time and consideration. Best Regards, [Your Name and designation]
Follow-Up Letter After Applying for a Job after a networking event
Dear [Hiring Manager’s Name], It was great meeting with you at [Networking Event Name] last week. I am writing to follow up and reiterate my interest in the position. I truly enjoyed the conversations we had and gained deeper insight into the company. I am very interested in the position and would like to take the chance to communicate any further updates or information on my candidacy. Please let me know if there were any further details I could add or if there was any additional information you may have for me. Thank you again for taking the time to speak with me. Best regards, [Your Name and designation]
Follow-Up Letter After Applying for a Job after a recommendation
Dear [Hiring Manager’s Name], I hope this letter finds you well. I spoke with [Reference's Name] recently, and they had mentioned that they would recommend me for the position at [Company Name]. I would like to follow up and learn more about the position and also share why I believe I would be a good fit for the role. Please let me know if there are any updates to my application status or if there are any additional details I need to provide. Thank you for your time and consideration, and I hope to hear from you soon. Best regards, [Your Name and designation]
Sending a follow-up letters after applying for a job is crucial. By doing so, you showcase your interest in the position and give the impression that you’re a proactive applicant. Remember to keep it professional and concise, express your gratitude, and emphasize your skills. These templates can help to get you started but make sure that you personalize them as per the situation.
Follow these tips and templates, and we’re confident that you’ll be equipped to write a follow-up letter that works. Best of luck, and we hope you land the job you deserve!