After attending an interview, it’s essential to follow up with a letter that showcases your interest and gratitude for the potential job opportunity. An interview follow-up letter is an opportunity to leave a lasting impression with the interviewer and differentiate yourself from other candidates. An effective follow-up letter can confirm your professionalism and highlight your interest in the role, increasing the likelihood of you being hired.
In this article, we’ll discuss how to write an interview follow-up letter that stands out and provides 5 ready-to-use samples to help you create a powerful follow-up letter to impress your hiring manager or recruiter.
Why Should You Send an Interview Follow-Up Letter?
Following an interview, the interviewer has likely met with several candidates. An interview follow-up letter helps set you apart from them, demonstrating your professionalism and interest in the role. When you send a follow-up letter, you’re reminding the interviewer of your conversation and expressing that you’re still interested in the role. You’re also giving them the chance to contact you for further details or arrange a second interview.
Sending an interview follow-up letter not only sets you apart, but it also showcases your excellent communication and interpersonal skills and allows you to express your gratitude. Even if you don’t end up getting hired for this specific role, it’s essential to maintain a positive impression with the interviewer as they may have other roles that suit your skills.
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Tips for Writing an Interview Follow-Up Letter
Writing an interview follow-up letter may at times seem challenging. However, using the following tips will ensure your letter is effective and professional:
Open with a Thank You
Begin by expressing your gratitude and appreciation for the opportunity to attend the interview. You can include the date and time of the meeting, to make it more personalized, and briefly discuss what you enjoyed about the meeting.
Reiterate Your Interest in the Role
After thanking the interviewer, it’s essential to reiterate your interest in the role. You can do this by discussing in detail what you find interesting about the role based on what was discussed during your interview. Highlighting why you believe the role would be a great fit and your passion for the industry.
Mention a Memorable Moment
If there was a specific moment that was particularly interesting or funny, it’s okay to mention it in the follow-up letter. This will leave a lasting impression and remind the interviewer of your excellent conversation.
Emphasize Your Qualifications
It’s essential to remind the interviewer of your qualifications and how they relate to the job. You can briefly discuss your skills and experience, qualifications, and attributes that you believe demonstrate your suitability for the role. Despite the other candidates that they have interviewed after you, you want the employer to remember why you stand out.
Provide Concrete Examples
To support your qualifications and skillsets, providing specific examples from your previous work experience can showcase your capability and expertise. Employers love concrete examples because it shows that you’ve had real-world experience and can apply your skills instead of just theoretical knowledge.
Close with an Actionable Statement
Finally, conclude your letter with a statement that moves the communication process forward. You can provide your contact information and indicate that you look forward to hearing back from the employer. This emphasizes your eagerness for the role, leaving a lasting positive impression.
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Ready-to-Use Sample Interview Follow-Up Letters
To make the process of writing an interview follow-up letter more accessible, here are five different sample templates you can customize based on your specific situation:
The Professional Thank You Letter
Dear [Interviewer’s name], Thank you for considering me for the position of [Job Title] at [Company Name]. I appreciated the opportunity to learn more about the company and the role during our meeting on [Date and Time of Interview]. I was impressed by [specific aspect of the interview] and am more excited about the role than ever before. My experience in [relevant experience] makes me confident that I have the necessary qualifications to make an immediate impact on your organization. Please do not hesitate to contact me if you need any additional information or have any further questions. Thank you once more for your consideration, and I look forward to hearing back from you soon. Best regards, [Your Name]
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The Brief Follow-Up Email
Dear [Interviewer’s name], I hope this email finds you well. I wanted to say thank you for meeting with me about the [Job Title] role at [Company Name] yesterday. It was excellent meeting you, and I am looking forward to hearing back from you. Thank you again for considering my application. Best regards, [Your Name]
The Expressive Follow-Up Letter
[Your Name] [Your Address] [City, State, Zip Code] [Your Phone Number] [Your Email Address] [Date] [Recipient’s Name] [Company Name] [Address] City, State, Zip Code] Dear [Recipient’s Name], I would like to express my gratitude for giving me the opportunity to interview for the role of [Job Title] at [Company Name] on [Date and Time of Interview]. It was a pleasure getting to know you and learning more about the company. I was impressed by the [specific aspect of the interview], and I am excited about the opportunity to bring my skills and experience to the role. My experience in [relevant experience] makes me confident that I have the necessary qualifications to be an asset to your organization. Please let me know if there is any additional information you require from me. Thank you again for your time and consideration of my application. Sincerely, [Your Name]
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The Follow-Up Letter with Additional Information
Dear [Interviewer’s name], I am writing to thank you for taking the time to interview me for the position of [Job Title] at [Company Name] on [Date and Time of Interview]. It was a pleasure to learn more about the organization, and I am more excited than ever about the opportunity to contribute to your team. As per our conversation, I have attached [specific documents or information] to this email. I hope this information provides further insight into my qualifications for the role. Thank you again for considering my application, and please do not hesitate to contact me if you require additional information or have further questions. I look forward to your response. Sincerely, [Your Name]
The Follow-Up Letter After a Second Interview
Dear [Interviewer’s name], I wanted to extend my appreciation for the opportunity to speak with you again regarding the [Job Title] role at [Company Name]. I found our dialogue very informative and productive, and I am impressed by the company’s commitment to [specific aspect of the company]. I am thankful for the opportunity to elaborate on my experience and qualifications for the role. I am excited about the possibility of joining your team and believe that my experience, skills, and work ethic align well with the organization's values and goals. Thank you again for your time and consideration. I look forward to hearing back from you regarding next steps. Sincerely, [Your Name]
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Writing a follow-up letter after attending an interview is an excellent opportunity to leave a lasting impression, show your gratitude for the opportunity, and reiterate your qualifications and experience. To write an excellent interview follow-up letter, follow the tips discussed in this article, including expressing gratitude, reiterating interest in the role, and providing specific examples of your qualifications.
Use the above templates as a starting point, and don’t forget to personalize your letter while keeping in mind the importance of keeping it concise, clear, and professional. Following these best practices are sure to help you land your dream job.