If you’re a job seeker and you’ve recently applied for a position, chances are you’ve heard the advice to send a follow-up letter to the employer. A Follow-up Letter to Employer is a simple but powerful way to remind the employer of your interest in the position and to reiterate your qualifications for the job.
But how do you write a follow-up letter that’s sure to leave an impression? In this article, we’ll cover everything you need to know about how to write a follow-up letter to employer, including five ready samples that you can use as a starting point.
Why Write a Follow-up Letter?
Before we dive into the specifics of how to write a follow-up letter, let’s first discuss why it’s necessary. A follow-up letter serves a few different purposes:
- It shows the employer that you’re serious about the position and interested in moving forward.
- It helps to keep your application top of mind, especially if the employer is receiving a high volume of applications.
- It provides an opportunity to reiterate your qualifications and sell yourself as the best candidate for the job.
By writing a follow-up letter, you position yourself as a proactive candidate who is willing to take extra steps to stand out in the application process.
When to Write a Follow-up Letter
Now that you know why a follow-up letter is important, let’s talk about when to write one. Typically, you’ll want to send a follow-up letter within a few days of submitting your application. This shows that you’re enthusiastic about the position and that you’re eager to move forward in the process.
If you don’t hear back from the employer after a week or two, it’s appropriate to send a second follow-up letter. This demonstrates your continued interest in the position and ensures that your application remains top of mind.
How to Write a Follow-up Letter
Now that we’ve covered the basics of why and when to write a follow-up letter, let’s dive into the specifics of how to write one.
- Use a Professional Format: Your follow-up letter should be formatted like a standard business letter. Use a professional font, such as Arial or Times New Roman, and keep your font size between 10 and 12 points. Address the letter to the person who reviewed your application, if possible, and include the date.
- Make it Personal: Your follow-up letter should be personalized to the employer and the position. Mention the job title and any specific details you remember from the job description. This shows that you’re paying attention to the details and that you’re genuinely interested in the opportunity.
- Reiterate Your Qualifications: Use your follow-up letter to remind the employer of your qualifications for the position. Highlight specific skills or experience that make you a strong candidate for the job. This is also an opportunity to address any questions or concerns that may have come up in the application process.
- Keep it Concise: Your follow-up letter should be short and to the point. Aim for no more than three short paragraphs. Be courteous and professional in your tone, and avoid going into unnecessary detail or making demands.
- Express Gratitude: End your letter by expressing your gratitude for the opportunity to apply for the position. Thank the employer for considering your application and respectfully request an update on the status of your application.
Best Follow-up Letter to Employer
Dear [Employer's Name], I wanted to take a moment to follow up on my recent application for the [Position] role at [Company]. I appreciate the time you took to review my application, and I remain enthusiastic about the opportunity to join your team. As you may recall, I bring [X years of experience/specific skills] to the position. I am confident that my qualifications make me a strong fit for the role and I would welcome the opportunity to further discuss my candidacy with you. Thank you again for your time, and please do not hesitate to contact me if you require any additional information or clarification. I look forward to hearing from you soon. Sincerely, [Your Name]
Follow-up Letter to Employer Sample
Dear [Employer's Name], I hope this email finds you well. I applied for the [Position] role at [Company] recently, and I wanted to follow up with you to express my continued interest in the position. As you may recall, I have [specific qualifications] that would make me an asset to your team. I remain enthusiastic about this opportunity and would welcome the chance to discuss my candidacy in more detail. If there is any additional information I can provide, or if there are any questions you would like me to answer, please do not hesitate to contact me. Thank you for your consideration, and I look forward to hearing back from you. Best regards, [Your Name]
Example Follow-up Letter to Employer
Dear [Employer's Name], I am writing to follow up on my recent application for the [Position] role at [Company]. I hope this email finds you well and that you've had the chance to review my resume and cover letter. I remain enthusiastic about the opportunity to work for [Company] and to contribute my [specific skills/experience]. My background in [related field] would allow me to hit the ground running and make an immediate impact on your team. Thank you for taking the time to consider my application. I would be happy to provide any additional information or answer any questions you may have. I look forward to hearing back from you. Sincerely, [Your Name]
Follow-up Letter to Employer Template
Dear [Employer's Name], I am writing to follow up on the application I submitted for the [Position] role at [Company]. I wanted to reiterate my excitement about the prospect of joining your team and to offer any additional information that may be helpful. I remain confident that my skills and experience make me a strong candidate for the role, and I am eager to discuss this opportunity further. If there are any further details you require in order to make a decision, please do not hesitate to reach out. Thank you for your time and consideration, and I look forward to hearing from you soon. Best regards, [Your Name]
Catchy Follow-up Letter to Employer
Dear [Employer's Name], I hope this message finds you well. I recently applied for the [Position] role at [Company]. I appreciate your time in reviewing my application and wanted to follow up to express my continued interest in the position. As a reminder, I have experience in [specific skills], which would be a valuable asset to your team. I am excited about the opportunity to contribute to your organization and eager to learn more about the next steps in the hiring process. Thank you again for your consideration, and please let me know if there is anything else I can do to support my candidacy for this role. Best regards, [Your Name]
Writing a follow-up letter to an employer requires a professional format, personalized content, and a concise message that highlights your qualifications and expresses gratitude.
By sending a follow-up letter, you are showing that you are proactive, interested in the position, and willing to take extra steps to stand out.
Sample letters can be helpful as starting points, but it’s important to personalize the content to the employer and the position. With these tips and examples in mind, you’ll be well on your way to writing an effective follow-up letter that increases your chances of getting hired.