Are you in the process of hiring an employee or applying to a school and in need of specific documents to complete the process, but have not received them yet? One effective way to prompt a response is by sending a Sample Follow Up Letter Requesting Documents.
A follow-up letter is a polite and professional way of reminding the recipient of the documents you need from them. It shows that you are proactive and organized, and can also help keep the process moving forward. In this article, we will discuss five ready Sample Follow Up Letter Requesting Documents.
Sample Follow-Up Letter For Employment
Dear [Employer's Name], I hope this letter finds you well. It was a pleasure to meet with you last week to discuss my candidacy for the [position name] position at [company name]. As we discussed in our meeting, I am both excited and qualified for the position. In order to continue moving forward with the hiring process, I need to submit a copy of my diploma and a certificate of completion from my prior employer. I would appreciate it if you could send me an email confirming the receipt of this letter and providing a timeline for when I may expect to receive these documents. Thank you for your time and consideration. Sincerely, [Your Name]
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Sample Follow-Up Letter For School
Dear [Professor's Name], I hope this letter finds you well. I recently applied to your graduate program and am excited about the opportunity to learn from your esteemed faculty. However, I have yet to receive the official transcript from my prior university. As you may know, the application deadline is approaching, and I am eager to ensure that my application is considered complete. If it is possible, would you be able to follow up with the admissions team and provide me with any updates on the status of my transcripts? I would be very grateful for your assistance in helping me move this process along. Thank you for your time and consideration. Sincerely, [Your Name]
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Sample Follow-Up Letter Reminder Letter
Dear [Recipient's Name], I hope this email finds you well. I am writing to follow up on a request I made a week ago for [document name]. I have yet to receive any updates and would be grateful if you could let me know where we currently stand. I understand that you have a busy schedule, but it is imperative that I receive this document as soon as possible. If there is anything that I can do on my end to expedite this process, please let me know. Thank you in advance for your prompt attention to this matter. Sincerely, [Your Name]
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Sample Follow-Up Letter Acknowledgement of Received Documents
Dear [Recipient's Name], Thank you for sending over the [document name]. I received the copies you sent last Friday and can see that you have taken great care in ensuring that they are legible. I appreciate your help in moving this process along and hope that we can continue to work together in the future. If you have any other questions or concerns, please do not hesitate to reach out to me. Thank you again for your assistance. Sincerely, [Your Name]
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Sample Follow-Up Letter Follow-Up after Interview
Dear [Interviewer's Name], I hope this email finds you well. I wanted to let you know how grateful I am for the opportunity to interview with you last week. I am very excited about the [position name] position and believe I would be a great asset to your team. As we discussed during the interview, I need to provide a copy of my diploma and a reference letter from a former supervisor. I would like to follow up and see if there is anything you need from me in order to move this process along. Thank you for your time and consideration. Sincerely, [Your Name]
Key Takeaway
A follow-up letter requesting documents is a professional and proactive way to move the process along when you are in need of specific documents. The five samples provided are a great starting point to customize your own letter to fit your specific situation. Remember to be polite, specific and thorough in your request, and to thank the recipient in advance for their time and assistance.
