A salary increment is something we all look forward to after working hard in our jobs. But, how do you ask for a salary raise from your employer if it hasn’t been awarded yet? Well, the answer is, writing a follow-up letter for salary increment.
A follow-up letter has many advantages; you get to express your gratitude for the job, list your accomplishments, assert your value, and communicate your expectations about salary increment. This article will guide you in the process of writing a follow-up letter for salary increment, including seven ready samples that you can customize to fit your specific needs.
Why Should You Write A Follow-up Letter for Salary Increment?
A follow-up letter is an excellent way of communicating your expectations, especially if your request for a salary increment hasn’t been addressed yet. Writing a follow-up letter is also an opportunity to show your employer that you’re proactive and assertive in your career aspirations. Here are some reasons why you should write a follow-up letters for salary increment:
- It’s a Formal Request: A follow-up letters for salary increment is an official request. You’re putting your case in writing, which makes it formal and professional. It also shows that you’ve put some thought and effort into your request.
- It Serves as a Reminder: Sometimes, employers may forget about requests made by employees. By writing a follow-up letters, you’re reminding your employer about your request for a salary increment. It’s important to note that the letter should be polite and not pushy. You’re merely reminding your employer of your request and not demanding.
- It Shows Your Value: A follow-up letter is an opportunity to communicate your value to your employer. You can highlight your accomplishments and the value you’ve brought to the company. This will reinforce your case for a salary increment and give your employer reasons to consider your request.
- It’s a Chance to Negotiate: A follow-up letter is also an opportunity to negotiate. You can state your expected salary increment and open the door for negotiation. Keep in mind that negotiation is a two-way process, and your employer may make a counteroffer. Be flexible and willing to compromise.
How to Write a Follow-up Letter for Salary Increment
Writing a follow-up letter for salary increment is not rocket science. It’s a simple process that requires you to follow some basic guidelines. Here’s a step-by-step process to guide you through the letter-writing process:
- Step 1: Identify the Appropriate Person to Address the Letter: Before writing the letter, you need to identify the appropriate person to address the letter. It could be your direct supervisor, human resources manager, or the CEO. Addressing the letter to the right person increases the chances of it getting read and acted upon.
- Step 2: Use a Professional Format: Use a professional format for your letter. Your letter should have a letterhead that includes your name, address, phone number, and email address. The recipient’s name, title, and company should also be included. If you’re sending an email, use a professional email signature.
- Step 3: Opening Paragraph: In the opening paragraph, greet the recipient and express your gratitude for the opportunity to work for the company.
- Step 4: Body of the Letter: The main body of the letter should explain why you deserve a salary increment. You should start by highlighting your accomplishments and the value you’ve brought to the company. Use specific examples to demonstrate your contributions and impact.
- Step 5: Closing Paragraph: In the closing paragraph, thank the recipient for considering your request. You can set a timeline for when you expect to hear back from them. Be sure to express your willingness to negotiate and discuss the matter further.
- Step 6: Format and Proofread: Check the format and proofread the letter for any spelling, grammar, and punctuation errors. A poorly formatted letter with errors will not make a good impression and may work against you.
For More: Resignation Letter due to low Salary Increment [5+ Templates]
Ready-to-Use Follow-Up Letter for Salary Increment
Here are seven ready-to-use follow-up letters you can customize and use to fit your specific needs:
Follow-Up Letter for Salary Increment Basic Format
Copy code[Your Name]
[Address]
[City, State ZIP Code]
[Date]
[Recipient Name]
[Recipient Title]
[Company Name]
[Address]
[City, State ZIP Code]
Dear [Recipient Name],
I hope this letter finds you in good health and spirits. I'm writing you this follow-up letter in regards to my request for a salary increment. I would like to thank you for the opportunity to work for [Company Name], and for the support you've given me over the years.
Over the past few months, I've been working hard to achieve the goals we set for the department, and I believe I've made a significant contribution to the team. For instance, I've led the team in accomplishing [examples of your accomplishments]. I'm confident that the success achieved reflects my value to the company.
I believe I deserve a salary increment for my efforts and contributions, and I expected this issue to be resolved by now. I'm kindly requesting that my salary be reviewed and adjusted accordingly.
Thank you for considering my request. I'm looking forward to hearing from you soon.
Sincerely,
[Your Name]
Follow-Up Letter for Salary Increment Request for Meeting
[Your Name] [Address] [City, State ZIP Code] [Date] [Recipient Name] [Recipient Title] [Company Name] [Address] [City, State ZIP Code] Dear [Recipient Name], I'm writing this letter to follow up on my request for a salary increment. I appreciate the opportunity to work for [Company Name], and for the support you've given me throughout my time here. I believe that I've made a significant contribution to the team through my work and accomplishments over the past few months. As such, I believe that it's time to discuss further compensation. I would like to request a meeting to discuss my request and to negotiate a salary increment that is fair and equitable. Please let me know of your availability to set up a meeting time that works best for you. Thank you for your consideration. Best regards, [Your Name]
Emphasizing Additional Responsibilities for Salary Increment
[Your Name] [Address] [City, State ZIP Code] [Date] [Recipient Name] [Recipient Title] [Company Name] [Address] [City, State ZIP Code] Dear [Recipient Name], I hope this letter finds you well. I'm writing to follow up on my request for a salary increment. As you know, over the past few months, I've taken on additional responsibilities in addition to my core duties. These include [examples of additional responsibilities]. I've worked hard to ensure that these responsibilities are executed efficiently and effectively to meet the company's goals. I've demonstrated leadership and brought value to the table, and I believe I'm deserving of a salary increment. I kindly request you to review my compensation package and to make the necessary adjustments. Thank you for your attention to this matter. Sincerely, [Your Name]
Follow-Up Letter for Salary Increment Asserting Value
[Your Name] [Address] [City, State ZIP Code] [Date] [Recipient Name] [Recipient Title] [Company Name] [Address] [City, State ZIP Code] Dear [Recipient Name], I hope you're doing well. I'm following up on my request for a salary increment. As you know, I've been working hard to achieve the company's goals, and I'm proud of the results we've achieved. During my time here, I've demonstrated my value to the company through my work and accomplishments. I've [examples of your accomplishments], which have contributed significantly to the company's success. I'm requesting that you review my compensation package to reflect my contributions and value to the company. Thank you for considering my request. Sincerely, [Your Name]
Reminding of Past Discussions for Salary Increment
[Your Name] [Address] [City, State ZIP Code] [Date] [Recipient Name] [Recipient Title] [Company Name] [Address] [City, State ZIP Code] Dear [Recipient Name], I'm writing to follow up on our past discussions regarding my request for a salary increment. I wanted to remind you that I genuinely believe I deserve to be compensated for the work I've accomplished. Over the past year, I've contributed significantly to the company's success, including [examples of your accomplishments]. Given these accomplishments, I would appreciate it if you reconsidered my current compensation package. I look forward to hearing back from you soon. Sincerely, [Your Name]
Follow-Up Letter Offering to Discuss the Matter Further
[Your Name] [Address] [City, State ZIP Code] [Date] [Recipient Name] [Recipient Title] [Company Name] [Address] [City, State ZIP Code] Dear [Recipient Name], I'm following up on my request for a salary increment. I understand that this is a busy time, but I wanted to remind you of my contributions to the company, including [examples of your accomplishments]. I believe my contributions justify a salary increment, and I'm confident that we can come to a mutually beneficial solution. I would be happy to discuss my request further and to work together to reach an agreement that is fair for both parties. Thank you for your attention to this matter. Sincerely, [Your Name]
Follow-Up Letter for Salary Increment Discussing Future Growth
[Your Name] [Address] [City, State ZIP Code] [Date] [Recipient Name] [Recipient Title] [Company Name] [Address] [City, State ZIP Code] Dear [Recipient Name], I hope this letter finds you well. I'm following up on my request for a salary increment. Over the past year, I've demonstrated my value to the company through my contributions, including [examples of your accomplishments]. In light of my contributions, I believe a salary increment is in order. Not only does it demonstrate that my contributions are valued, but it also reinforces my commitment to the company's future growth. I trust that my request will receive due consideration, and I look forward to hearing back from you soon. Sincerely, [Your Name]
Key Takeaway
Asking for a salary increment isn’t always easy, but writing a follow-up letters can increase the chances of it being addressed. Use a professional format, highlight your accomplishments and value, be assertive, and demonstrate a willingness to negotiate.
Remember to customize the letter to fit your specific needs, and don’t be afraid to assert your value. By following these guidelines and using the ready-to-use samples provided, you can increase the chances of your request being granted.
