Resigning from a job is an important decision that requires a thoughtful and well-planned approach. One of the key components of the resignation process is crafting a Resignation Email with Notice Period included. This communication serves as an official notification to your employer of your intention to leave, and provides them with a timeframe for finding a replacement or delegating your responsibilities to others.
A well-written resignation email can have a significant impact on your professional reputation and future job prospects. It demonstrates your professionalism, gratitude for the opportunity to work for the company, and commitment to making the transition as smooth as possible. A poorly written or hastily composed resignation email, on the other hand, can have the opposite effect and potentially harm your reputation.
In this article, we’ll explore why resigning with notice is important, and how to craft a good resignation email that creates a positive impact. We’ll discuss the key components of a resignation email, including how to open and close your message, what to include in your notice period, and how to express your appreciation for the opportunities and experiences you gained while working for the company. Whether you’re resigning because of a new job opportunity or simply because it’s time to move on, a well-written resignation email can help you leave on good terms and preserve important professional relationships.
How To Write Appealing Resignation Email with Notice Period ?
When resigning from a job, it’s important to leave on a positive note by writing an appealing resignation email. Here are five steps to help you craft a professional resignation email with notice period.
Step 1: Start with a polite opening Begin your email with a polite and professional greeting, followed by a clear statement of your intention to resign.
Example: “Dear [Manager’s Name], I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name], effective [Date].”
Step 2: Express gratitude Express your gratitude for the opportunities and experiences you gained while working at the company.
Example: “I am grateful for the valuable experience I have gained during my time at [Company Name], and I appreciate the support and guidance provided by my colleagues and superiors.”
Step 3: Provide a reason (optional) If you feel comfortable, you can provide a brief explanation for your decision to resign. However, it’s not necessary to go into great detail.
Example: “I have decided to pursue a new career opportunity that aligns with my long-term career goals.”
Step 4: Offer to assist with the transition It’s important to offer your assistance in ensuring a smooth transition for your team and the company.
Example: “I will do my best to ensure a seamless handover of my responsibilities over the next [Notice Period] weeks. Please let me know how I can assist in the transition.”
Step 5: End on a positive note Close your email on a positive and professional note, expressing your appreciation and well wishes for the company and your colleagues.
Example: “Once again, thank you for the opportunities and support provided during my time at [Company Name]. I wish the company and my colleagues all the best for the future.”
Conclusion: Writing an appealing resignation email with notice period is an important part of leaving a job on good terms. By following these five steps, you can ensure that your resignation email is professional, polite, and leaves a positive impression.
Professional Resignation Email with Notice Period
Dear [Manager's Name], I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date], which satisfies the [Notice Period] required by my employment contract. I have greatly enjoyed my time at [Company Name], and I am grateful for the opportunities and experiences I have had during my tenure here. However, I have decided to pursue other career opportunities that align more closely with my long-term goals and aspirations. During my remaining time at the company, I will do everything in my power to ensure a smooth and seamless transition of my duties and responsibilities. I am willing to assist in the training of my replacement and will complete any outstanding projects or tasks to the best of my ability. Please let me know if there are any specific procedures I need to follow during this transition period, and I will be happy to comply with them. Thank you for your understanding and support during my time at [Company Name]. I wish the company continued success and prosperity in the future. Sincerely, [Your Name]
Resignation Email with Notice Period with Notice Period
Subject: Resignation Letter with Notice Period Dear [Manager's Name], I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. I have thoroughly enjoyed my time here and am grateful for the opportunities provided to me during my tenure. As per the terms of my employment contract, I am giving [Notice Period] weeks' notice of my resignation. My last working day will be on [Last Working Day]. I will ensure that I complete all my pending assignments and handover any ongoing projects to my colleagues before my last working day. I would like to take this opportunity to thank you and the rest of the team for the support and guidance provided to me throughout my employment here. I have learned a lot and grown both professionally and personally during my time at this company. I will always cherish the memories and experiences gained while working with such a dedicated and talented team. Please let me know if there is anything else that I can do to ensure a smooth transition before my departure. Thank you once again for the opportunity to work with [Company Name]. I wish the company and my colleagues all the very best for the future. Yours sincerely, [Your Name]
For More: How To Write a Resignation Letter Without notice period [5 Free Samples]
Resignation Email with Notice Period without Notice Period
Dear [Manager's Name], I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. However, I understand that I am currently bound by a notice period of [Notice Period Length], which I am unfortunately unable to fulfill. I would like to express my gratitude for the opportunity to work with such a great team at [Company Name]. It has been a pleasure to work alongside such talented and dedicated individuals. I appreciate the knowledge and experience I have gained during my time here, and I am grateful for the support and guidance provided by the company. I apologize for any inconvenience my early resignation may cause. I am willing to assist in the transition process in any way possible, including training my replacement or providing guidance to my colleagues. Please let me know how I can help make the transition process as smooth as possible. I will be available to discuss any further details or answer any questions you may have. Thank you again for the opportunities and support provided during my time at [Company Name]. Sincerely, [Your Name]
For More: How To Write Formal Resignation letter sample with notice period [5 Free Samples]
Resignation Email with Notice Period with Reason
Subject: Resignation Letter with Notice Period Dear [Manager's Name], I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date], which gives a notice period of [Notice Period]. The reason for my resignation is [Reason for Resignation]. I have carefully considered this decision and believe it is in the best interest of both myself and the company. I want to thank you and the entire team for providing me with an opportunity to work in this organization and for the support and guidance I have received during my tenure here. In the remaining notice period, I am committed to ensuring a smooth transition for my replacement and completing any pending projects or tasks assigned to me. I will be happy to help in any way to ensure a seamless handover of my responsibilities. I will also complete any necessary paperwork or formalities required to ensure a hassle-free exit. Please let me know if there is anything else that I can do to assist during this transition period. It has been a pleasure working with everyone at [Company Name], and I wish the organization continued success in the future. Thank you for your understanding and support. Sincerely, [Your Name]
Resignation Email with Notice Period without Reason
Dear [Manager's Name], I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name]. My last day of work will be [Date], which complies with the notice period stated in my contract. I would like to take this opportunity to express my gratitude for the opportunities I have had while working here. I have learned a great deal and have grown both professionally and personally during my time at [Company Name]. While I understand that it may be unusual to resign without giving a reason, I would like to assure you that my decision is not related to any dissatisfaction with the company or its policies. Rather, I have decided to pursue other opportunities that align more closely with my long-term career goals. I am committed to making my remaining time at [Company Name] as productive as possible and to ensure a smooth transition for my replacement. Please let me know if there is anything specific that you would like me to focus on during this time. Thank you for your understanding and support during this transition period. Sincerely, [Your Name]
How Much Notice Should You Give for a Resignation Email with Notice Period?
According to a report by the US Bureau of Labor Statistics in 2020, the average employee tenure was 4.1 years. However, this number varies greatly depending on the industry and occupation. For example, employees in the healthcare and social assistance industry had an average tenure of 6.3 years, while those in the accommodation and food services industry had an average tenure of just 2.0 years. Additionally, a study by LinkedIn found that the top reasons employees leave their jobs are for career advancement opportunities, better pay and benefits, and a desire for a better work-life balance.
When resigning from a job, it’s important to give your employer ample notice. The amount of notice required will depend on your employment contract or company policy. In general, two weeks’ notice is considered standard. This gives your employer enough time to make arrangements for your replacement and ensures a smooth transition.
However, if you hold a higher-level position or have been with the company for a long time, you may want to give more notice as a courtesy. On the other hand, if you’re leaving due to a toxic work environment or have safety concerns, it’s understandable to give less notice or even resign immediately.
Ultimately, the amount of notice you give should be determined by your individual circumstances and the relationship you have with your employer.
Is it Ok To Email a Resignation Email with Notice Period?
Yes, it is generally acceptable to email a resignation letter with a notice period, as long as it follows the standard professional format and tone. It’s important to be clear, concise, and polite in the email, and to include details such as the effective date of resignation, the length of notice period, and any outstanding tasks or projects that need to be completed. Here’s an example:
Dear [Manager's Name], I regret to inform you that I have decided to resign from my position as [Your Position] at [Company Name], effective [Date of Resignation]. As per my employment contract, I will provide a notice period of [Length of Notice Period], and will do my best to ensure a smooth transition during this time. I want to thank you and the team for the support and opportunities provided during my time here. Please let me know how I can assist in the handover of my duties, and if there are any outstanding tasks or projects that need to be completed before my departure. Sincerely, [Your Name]
Common Mistakes When Writing a Resignation Email with Notice Period?
- Being negative: Your resignation email should be a professional and positive communication. Avoid criticizing the company or your colleagues, and focus on expressing gratitude for the opportunities you’ve had while working there.
- Not giving enough notice: Make sure to check your contract or company policy to see how much notice you need to give. Giving less notice than required can create inconvenience for your employer and your colleagues.
- Not being clear about your plans: Your resignation email should be clear about your plans after leaving the company. Let your employer know when your last day will be and how you plan to transition your responsibilities. This will help your employer plan for your departure and ensure a smooth transition.
For Reading: How To Write Resignation letter for personal reasons [5 Free Samples]
Conclusion:
Writing a resignation email with notice period is an essential part of leaving a job gracefully. It is important to send the letter to the appropriate person or people, including your direct supervisor and human resources department. Common mistakes to avoid include being overly negative or emotional, failing to provide enough notice, or not thanking your employer for the opportunity.
By using one of the free and ready-to-use templates available, you can ensure that your resignation letter is professional, polite, and concise. Remember, the way you leave a job can have a lasting impact on your career, so take the time to write a thoughtful resignation letter that reflects positively on you as a professional.
