Apology Letter for Cancelling a Job Interview is never an easy decision, but sometimes unavoidable circumstances arise where it becomes necessary to do so. However, cancelling an interview without providing a valid reason can leave a bad impression on the employer and could potentially damage your reputation in the industry. Therefore, it is important to write an apology letter to the employer explaining the situation and why you had to cancel the interview.
In this article, we will guide you through the process of writing an apology letter for cancelling a job interviews and provide you with seven ready samples that you can use as a reference.
Apology Letter for Cancelling a Job Interview in Advance
Dear [Employer's Name], I am writing this letter to convey my sincere apologies for cancelling the job interview that was scheduled with you on [Date and Time]. Unfortunately, due to the sudden illness of a family member, I have to travel out of the city for an indefinite time. As a result, I won't be able to attend the scheduled interview. I completely understand that cancelling the interview at the last moment would cause an inconvenience to your schedule, and I deeply regret any inconvenience that this has caused. Nonetheless, I would like to thank you for considering me for the position and for the time and effort you put into scheduling this interview. I am committed to keeping the lines of communication open with you, and I hope that this situation won't affect any future interviews with your company. I will stay in touch with you after I return and look forward to any opportunity that may arise in the future. Sincerely, [Your Name]
For More: Creative Apology Letter for Misunderstanding: [7 Ready Templets]
Apology Letter for Cancelling a Job Interview Due to Unexpected Circumstances
Dear [Employer's Name], I am writing this letter to express my sincere apologies for cancelling the job interview that was scheduled with you on [Date and Time]. Unfortunately, I had to cancel the interview due to some unexpected circumstances. [Explain the circumstances in a brief and concise way, for example: a vehicular accident, sudden hospitalization of a family member, etc.] I completely understand that cancelling the interview at the last moment would cause an inconvenience to your schedule, and I deeply regret any inconvenience that this has caused. Nonetheless, I would like to thank you for considering me for the position and for the time and effort you put into scheduling this interview. I hope that this situation won't affect any future interviews with your company, and I look forward to any opportunity that may arise in the future. Sincerely, [Your Name]
Apology Letter for Cancelling a Job Interview Due to Another Job Offer
Dear [Employer's Name], I am writing this letter to extend my sincerest apologies for cancelling the job interview that was scheduled with you on [Date and Time]. Unfortunately, since scheduling the interview with your company, I have been offered another job that aligned more closely with my goals and aspirations. Due to my personal goals and what I believe will be the best decision for my career path, I have decided to accept the other job offer. I apologize for any inconvenience my decision has caused you, and thank you for considering me for the position. I hope that this situation won't affect any future interviews with your company, and I look forward to any opportunity that may arise in the future. Sincerely, [Your Name]
For More: Effective Apology for not meeting expectations: 7 Ready Samples
Apology Letter for Cancelling a Job Interview Due to Personal Circumstances
Dear [Employer's Name], I am writing this letter to express my deepest apologies for cancelling the job interview that was scheduled with you on [Date and Time]. I had to cancel the interview due to some personal circumstances that require my attention. [Explain the circumstances in a brief and concise way, for example: a family emergency, a personal issue] I understand that cancelling the interview on such short notice caused inconvenience for you, and I regret any inconvenience caused. Nonetheless, I truly appreciate the opportunity you provided for me, and sorry for any inconvenience it may have caused you. I hope that this situation won't affect any future interviews with your company, and I look forward to any opportunity that may arise in the future. Sincerely, [Your Name]
Apology Letter for Cancelling a Job Interview Due to Illness
Dear [Employer's Name], I am writing this letter to express my sincerest apologies for cancelling the job interview that was scheduled with you on [Date and Time]. I had to cancel the interview due to an unexpected illness that doesn't permit me to attend the scheduled interview. I understand that cancelling the interview on such short notice caused inconvenience for you, and I regret any inconvenience caused. Nonetheless, I truly appreciate the opportunity you provided for me, and sorry for any inconvenience it may have caused you. I hope to stay in touch with your company in the future, and look forward to any opportunity that may arise. Thank you for your understanding. Sincerely, [Your Name]
For More:Best Apology Letter for Missing an Interview Due to Illness: [7 Samples]
Apology Letter for Cancelling a Job Interview Due to Unforeseen Circumstances
Dear [Employer's Name], I am writing this letter to express my deepest apologies for cancelling the job interview that was scheduled with you on [Date and Time]. Unfortunately, some unforeseen circumstances have arisen that prevent me from attending the scheduled interview. [Explain the circumstances in brief and concise way, for example: transportation issues, severe weather conditions, etc.] I understand that cancelling the interview on such short notice may cause inconvenience for you, and I regret any inconvenience caused. Nonetheless, I truly appreciate the opportunity you provided for me, and sorry for any inconvenience it may have caused you. I hope that this situation won't affect any future interviews with your company, and I look forward to any opportunity that may arise in the future. Sincerely, [Your Name]
Apology Letter for Cancelling a Job Interview Without Reason
Dear [Employer's Name], I am writing this letter to extend my sincerest apologies for cancelling the job interview that was scheduled with you on [Date and Time] without providing any reason. I now realize how unprofessional my behaviour was, and how much it could have caused inconvenience to your schedule. I understand the importance of keeping you informed, and it was an unforgivable error that I omitted to provide a reason for cancelling the interview. I appreciate the opportunity you provided for me and am sorry for any inconvenience it may have caused you. I hope that you can forgive me and that this situation won't affect any future interviews with your company. Once again, please accept my apologies for my actions. Sincerely, [Your Name]
Key Takeaways
Cancelling a job interview without providing a valid reason can leave a bad impression on the employer and could damage your reputation in the industry. Write an apology letter to the employer explaining the situation and why you had to cancel the interview.
Use the samples provided in this guide as a reference to write your apology letter. Be sincere and concise in your apology and thank the employer for considering you for the position. End your letter on a positive note, expressing your hope that this situation won’t affect any future interviews with their company.
