After an interview, it’s important to reflect on how you did and what you could do better. One way to show your professionalism and interest in the position is by sending a Follow-Up Letter to HR After Interview. The right kind of follow-up email not only shows the interviewer that you’re serious about the job, but it can also be the push that makes the decision for you.
With that said, writing a follow-up letter can be a bit daunting. You want to make sure that you come off as professional without being overbearing, while also making sure you sell yourself and your interest in the company. Here are some tips on how to write a Follow-Up Letter to HR After Interview that will get you noticed along with five ready-to-use samples:
Tips for Writing a Follow-Up Letter to HR After Interview
- Be Thankful and Courteous: Start your email by thanking the interviewer for their time and reiterating your appreciation for the opportunity. A little bit of gratitude can go a long way in establishing a relationship with the interviewer and keeps you in their good books.
- Keep it Brief: Keep the email concise and to the point! The interviewer probably has a lot on their plate and doesn’t want to read an essay. A brief email also shows that you respect their time.
- Restate Your Interest in the Position: Make sure you show your enthusiasm for the job. Reiterate how well your skills align with the company’s goals and the position’s responsibilities.
- Showcase Your Strengths: Use the follow-up letter to remind the interviewer of some of your best skills, relevant experiences, and achievements that make you the right fit for the job.
- Samples: Here are five follow-up email templates you can use to write your own follow-up email. Be sure to tailor them to your own style and make required modifications according to the feedback you received during the interview:
For More: Write a Effective Follow-up Letter After Submitting Resume [5+ Examples]
Follow-Up Letter to HR For a Phone Interview
Dear {Interviewer},
Thank you for taking the time to speak with me today. After discussing the position with you, I’m even more excited about joining the team at {Company}. Our conversation confirmed my interest in the role, and I would welcome the opportunity to further discuss my qualifications.
Once again, thank you for your time and consideration.
Best regards,
{Your Name}
For More: Write a Best Follow-Up Letter After a Phone Interview: 11 Samples
Follow-Up Letter to HR For In-Person Interview
Dear {Interviewer},
I wanted to take some time to thank you for allowing me to interview for the {Position} role at {Company}. It was great meeting with you and discussing the role in-depth. The information you provided about {Company} and the challenges and opportunities you shared were very interesting to me.
I also wanted to again express my enthusiasm for the position and my skills that would make me the best person for this job. If you need any additional information from my end, please let me know.
Thank you again for your time and consideration.
Best regards,
{Your Name}
Follow-Up Letter For Multiple Interviews
Dear {Interviewer},
I wanted to reach out and thank you for all the time you’ve taken to meet with me over the past few weeks. I enjoyed the opportunity to learn more about the position and where I would fit within the {Company} team. Your guidance and feedback during the interview process were successful to me.
Please let me know if anything has changed or progressed in the interviewing process. I am enthusiastic about joining your team and believe that I will thrive in the environment {Company} provides.
Thank you again for your time and consideration.
Best regards,
{Your Name}
For More: Write a Best Follow-Up Letter After Interview No Response [5 Samples]
Follow-Up Letter to HR After Interview After No Response
Dear {Interviewer},
I wanted to follow up after the interview we had on {date}. I have been eager to hear back from you about the position, and I hope to receive positive feedback. I want to remind you of my interest regarding the opportunity and the company and I believe my skills and experiences align well with your requirement.
Would it be possible to get an update on the timeframe of your decision making process? Please let me know if you have any questions for me.
Thank you again.
Best regards,
{Your Name}
Rejection Follow-Up Letter to HR After Interview
Dear {Interviewer},
Thank you for letting me know that I have unfortunately not been selected for the {Position} role at {Company}. While I am disappointed that I will not be joining your team, I appreciate the time and consideration given to me during the process. I hope that our paths will cross again in the future.
Would you be able to give feedback on my interview to ensure that I can improve for future interviews? I want to grow and improve myself so that I can bring a better version of myself to any employer.
Thank you again for considering my application and for providing me with the opportunity to participate in such a positive experience.
Best regards,
{Your Name}
Key Takeaways
Writing a Follow-Up Letter to HR After Interview can help you stand out from other candidates and keep the interviewer’s attention on you. By staying mindful of the tips given and tailoring them according to the situation, you can draft personalized follow-up letters that can quickly deliver the right message without taking much of their time.
Remember to express gratitude and thankfulness, be concise, reiterate your interest and enthusiasm for the job, use the follow-up letter to highlight your skills and achievements, and customize every follow-up letter to represent your individual style. Don’t hesitate to use the sample emails we have provided, but make sure they match your tone and circumstances.
Following up after an interview, whether by email or snail mail, is all about maintaining professionalism and exhibiting your dedication and interest in the position. Utilize these sample emails as a springboard and create your personalized email that is specific to your industry, experience, and the role you’re seeking. Best of luck with your job search!
