A follow-up letter can be the difference between getting the job of your dreams and being lost in the shuffle of applicants. Writing a follow-up letter shows your level of interest in the position, confirms your professionalism, and keeps you top of mind with the hiring manager. In this article, we’ll give you tips and tricks for writing a Follow-Up Letter for Job Application and provide 5 ready samples to use as a template.
What is a Best Follow-Up Letter for Job Application?
A follow-up letter is an email or letter sent to the hiring manager after submitting your job application. Its goal is to remind the employer of who you are, express your continued interest in the position, and to thank the hiring manager for considering you for the role. A follow-up letter is an opportunity to make a positive impression, reiterate your qualifications, and keep your name at the forefront of the hiring manager’s mind.
Why Write a Best Follow-Up Letter for Job Application?
An effective follow-up letter can have a huge impact on the hiring process. Some of the benefits of writing a Best Follow-Up Letter for Job Application include:
- Demonstrating your professionalism: A well-written follow-up letter shows that you are organized, thoughtful, and interested in the position. This can set you apart from other applicants who don’t take the time to send a follow-up.
- Keeping your name top of mind: Recruiters and hiring managers review hundreds of job applications and resumes. Sending a follow-up letter can ensure that your name stands out, and keeps you top of mind with the hiring manager.
- Reinforcing your qualifications: Your follow-up letter can include additional information about your skills, experience, or qualifications. This can help to reinforce your qualifications and show the employer why you are the best candidate for the position.
For More: Write a Best Follow-Up Letter After Job Application [5+ Templates]
Tips for Writing a Best Follow-Up Letter for Job Application
A well-crafted follow-up letter can be the difference between getting an interview or not. Here are some tips to keep in mind when crafting your follow-up letter:
- Be timely: It’s important to send your follow-up letter within 24-48 hours after the interview or submitting your application. This shows that you are enthusiastic about the position and demonstrates your organizational skills.
- Be professional: Your follow-up letter should always be professional and free of errors. Use a formal tone and avoid including any slang or casual language.
- Keep it concise: Your follow-up letter should be brief and to the point. Focus on thanking the hiring manager for their time, expressing your continued interest in the position, and reiterating your qualifications.
- Customize it: The best follow-up letters are tailored to the specific position and company. Use keywords from the job description and reference any specific conversations you had during the interview.
- Follow up again: If you don’t hear back from the hiring manager within a week of sending your follow-up letter, it’s appropriate to send another follow-up email. Be polite and professional, and reiterate your interest in the position.
Follow-Up After Application Submission
Dear [Hiring Manager’s Name], I wanted to follow up on my application for the [Position Name] role at [Company Name]. I am very excited about the opportunity to join your team and I am confident that my skills and experience are a great fit for the position. Additionally, I would like to thank you for considering my application. Please let me know if there is any additional information you need from me. Thank you for your time and consideration. Sincerely, [Your Name]
For More: Write a Attractive Follow-Up Letter After Application [9+ Samples]
Follow-Up After Interview
Dear [Interviewer’s Name], I wanted to thank you for taking the time to meet with me earlier this week about the [Position Name] role at [Company Name]. I found our conversation about [topic discussed] to be very insightful and have been thinking a lot about how my skills and experience can contribute to your team. I am very excited about the opportunity to join your team and wanted to ask if there is any additional information I can provide to support my candidacy. Please let me know if there is anything else you need from me. Thank you again for your time and consideration. I look forward to hearing back from you soon. Best regards, [Your Name]
Follow-Up After Phone Interview
Dear [Interviewer’s Name], I wanted to thank you for taking the time to speak with me this afternoon about the [Position Name] role at [Company Name]. I appreciate the opportunity to learn more about the position and the company culture. After our conversation, I remain very interested in the position and I am confident that my skills and experience would be a great fit for your team. If there is any additional information I can provide to support my candidacy, Continue writing please let me know. I am excited about the opportunity to contribute my skills and experience to your organization. Thanks again for your consideration and I look forward to hearing from you soon. Best regards, [Your Name]
For More: Write a Best Follow Up Letter After Final Interview 11 Templates
Follow-Up After Second Interview
Dear [Interviewer’s Name], I wanted to take a moment to thank you for inviting me back for a second interview for the [Position Name] role at [Company Name]. I appreciate the opportunity to meet with you and other members of the team and further explore the position and the company culture. After our conversation, I remain highly interested in the position and I believe that my experience and skills align with the requirements of the role. Moreover, your positive comments in the interview made me feel that my candidature is strong. If there are any other questions or concerns that I can address, please let me know. Thank you again for your time and consideration. I am looking forward to hearing from you regarding the next steps in the hiring process. Sincerely, [Your Name]
Follow-Up After No Response
Dear [Hiring Manager’s Name], I hope this message finds you well. I just wanted to follow up on the application I submitted for the [Position Name] role at [Company Name]. While I have not heard from you recently, I remain very excited about the opportunity to join your team. If there is any additional information I can provide or anything else I can do to support my candidacy, please let me know. I am eager to learn about the next steps in the hiring process and look forward to hearing from you soon. Thank you for your time and consideration. Best regards, [Your Name]
Key Takeaways
A follow-up letter demonstrates your level of interest in the position, confirms your professionalism, and keeps you top of mind with the hiring manager. Writing a follow-up letter within 24-48 hours after the interview or submitting your application is essential to show how enthusiastic you are about the position.
Be professional and concise while writing the Best Follow-Up Letter for Job Application. Tailor the letter according to the specific position and company.
Use one of the provided 5 ready samples of follow-up letters to write your own.
By following these tips and using one of the 5 ready samples provided in this article, you can create a strong follow-up letter that shows your continued interest in the position, reinforces your qualifications, and puts you ahead of the competition.
