If you are looking for a job these days, sending a follow-up letter after an interview or application is an essential step. These letters are not only polite and professional, but they can also help keep you in the mind of the hiring manager and increase your chances of getting the job you want. In this article, we’ll go over the basics of how to write an employment follow-up letter, as well as provide you with nine different templates you can use to create your own.
What is an Employment Follow-Up Letter?
An employment follow-up letter is a letter that you send to an employer after you have applied for a job or had an interview. These letters are used as a way to thank the employer for their time and consideration, as well as to reiterate your interest in the position. These letters can be sent via email or regular mail, and they are typically short and to the point.
Why Is an Employment Follow-Up Letter Important?
In today’s competitive job market, it’s more important than ever to make a good impression with employers. A well-crafted follow-up letter can help you do just that. Not only does it show that you are polite and professional, but it also helps ensure that the employer remembers you and your interest in the position. Additionally, if you’re one of several candidates being considered for a job, a follow-up letter can help you stand out from the crowd.
For More: Write a Creative Email Follow-Up Offer Letter: 5 Samples
Tips for Writing an Effective Employment Follow-Up Letter
When writing an employment follow-up letter, there are a few key things to keep in mind:
- Keep it short and to the point: Your follow-up letter should be no more than one page long.
- Use proper grammar and spelling: Make sure to proofread your letter carefully before sending it.
- Be polite and professional: Use a professional tone and avoid using informal language.
- Reiterate your interest in the position: This is your chance to show the employer that you are still interested in the job.
- Mention any relevant qualifications or experience: If there is anything you forgot to mention during your interview, now is the time to bring it up.
9 Ready Samples of Employment Follow-up Letter
Below are nine different templates that you can use to craft your own follow-up letter:
Follow-up after a job interview:
Dear [Hiring Manager], I wanted to thank you for taking the time to speak with me today about the [Position] role at [Company]. I was very impressed with the company's vision and the work that [Department] is doing, and I feel that my skills and experience would be a great fit for the team. Please let me know if you need any additional information or references from me. I look forward to hearing back from you soon. Best regards, [Your Name]
Follow-up after submitting a resume:
Dear [Hiring Manager], I am writing to follow up on my recent application for the [Position] role at [Company]. I wanted to reiterate my interest in the position and let you know that I am still very eager to be considered. I have attached my resume and cover letter for your reference, and I would be happy to answer any questions you may have. Please let me know if there is anything else I can provide to help with the decision-making process. Thank you for your time and consideration. Sincerely, [Your Name]
For More: Write a Best Business Follow-Up Letter Sample 7 Ready Templates
Follow-up after a networking event:
Dear [Contact Name], It was great meeting you at [Event Name] last week. I appreciated the opportunity to learn more about [Company] and your experience in the industry. I wanted to follow up and let you know that I am still very interested in learning more about any opportunities that might be available at [Company]. Please let me know if there is anything else I can do to help with the job search process. Thank you again for your time and consideration. Best regards, [Your Name]
Follow-up after a rejection:
Dear [Hiring Manager], Thank you for your recent communication regarding the [Position] role at [Company]. Although I was disappointed to hear that I was not selected for the position, I appreciate the time you took to speak with me and your consideration. I would be grateful for any feedback you may be able to provide that could help me improve my candidacy for similar roles in the future. Please don't hesitate to contact me if I can be of assistance to you or [Company] in any way. Thank you again for your time and consideration. Sincerely, [Your Name]
Follow-up after a job fair:
Dear [Hiring Manager], I had the pleasure of stopping by your booth at the [Job Fair Name] event last week, and I was thrilled to learn more about [Company]'s mission and values. I wanted to reach out and let you know that I am very interested in exploring any opportunities that may be available within your organization. I believe my skills and experience would be an asset to the team and I would be eager to contribute to the success of [Company]. Please let me know if there are any positions available that may be a good fit for me. I have attached my resume and would be happy to provide any additional information or references upon request. Thank you again for taking the time to speak with me at the job fair, and I look forward to hearing from you soon. Best regards, [Your Name]
Follow-up after a phone interview:
Dear [Hiring Manager], I wanted to thank you for taking the time to speak with me last week about the [Position] role at [Company]. I appreciated the opportunity to learn more about the position and your expectations for the ideal candidate. I am writing to follow up and express my continued interest in the opportunity. I believe that my skills and experience would be a great fit for the position and I would be excited to contribute to [Company]'s ongoing success. Please let me know if there is anything else I can provide to help you in the decision-making process. I look forward to the opportunity to continue discussing my qualifications and interest. Thank you for your time and consideration. Sincerely, [Your Name]
Follow-up after a video interview:
Dear [Hiring Manager], I just wanted to reach out and thank you for the opportunity to interview for the [Position] role at [Company] last week. I appreciated the chance to speak with you and other members of your team to learn more about the position and the company culture. I am following up to express my continued interest in the position. I believe that my skills and experience align well with the qualifications you are seeking, and I would be eager to contribute my expertise to the team. Please let me know if there is anything else I can provide to help with the decision-making process. I have attached my resume and references for your convenience. Thank you again for your time and consideration. Best regards, [Your Name]
Follow-up after a second interview:
Dear [Hiring Manager], I wanted to take a moment to express my thanks for the opportunity to speak with you again about the [Position] role at [Company]. It was great to have a chance to dive deeper into the requirements of the position and the company culture. I am writing to follow up and reiterate my interest in the opportunity. I am confident that my skills and experience would be a great asset to the team, and I would be excited to contribute to [Company]'s success. Please let me know if there is anything else I can provide to help with the decision-making process. I look forward to the opportunity to discuss next steps further. Thank you for your time and consideration. Sincerely, [Your Name]
Follow-up after a job offer:
Dear [Hiring Manager], I want to start by thanking you for the offer of the [Position] role at [Company]. I was thrilled to hear that you wanted to bring me onboard, and I feel that [Company] would be a fantastic place for me to continue developing my skills and experience. I wanted to follow up with you and let you know that I am excited about the opportunity and am fully committed to the role. Please let me know what the next steps are and how I can best prepare for my first day. Thank you again for your time and consideration. Sincerely, [Your Name]
Key Takeaway
Crafting an effective employment follow-up letter can be the difference between landing your dream job and being left out in the cold. Remember to keep your letter short, polite, and professional. Tailor your letter to the specific circumstance, and make sure to reiterate your interest in the position.
By following these tips and using the sample templates provided, you should be well on your way to creating an effective employment follow-up letter. Good luck with your job search!
